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Additional Records Information
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Thank you for visiting our site. Whether you
are a new student or returning to Southern, outlined below are some
useful records informational resources. Please click on the
appropriate link to get more information. If you still have
questions or need additional help, click the "Contact Us" link in the
left column to email us directly. Thanks again for your interest
in Southern.
- Academic Standing Policy
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General
A student's academic status is computed at the
end of each fall
and spring semester. Academic status is not
computed for summer
sessions, nor does it affect a student's
enrollment for a summer
session.
Part-time
A part-time student may be placed on "academic
warning" at the
end of his first semester of enrollment.
"Academic Probation" may
be imposed after apart-time student completes 10
semester hours and
"suspension" may be imposed after 19 semester
hours have been
attempted. A part-time student may be dismissed
only after having
attempted 24 semester hours.
Full-time
Good Standing
For a full-time student who enters the College
in good standing,
his status will remain "Good Standing" so long
as each semester's
grade point average is at least 2.0.
Academic Warning
Any semester that a student's semester grade
point average falls
below 2.0 or the student receives a grade of "F"
in any course, the
student will be placed on "Academic Warning".
Academic
Warning does not appear on the student's
permanent academic record.
After Academic Warning, a student returns to
"Good Standing"
by achieving a semester average of 2.0 and no
grade of "F" and
a cumulative GPA of at least 1.5. A student
stays on Academic
Warning if his semester GPA falls below 2.0 or
he makes an "F",
with his cumulative average between 1.5 and
1.99.
Academic Probation
If, during the next semester of enrollment after
academic
warning, the student's cumulative average falls
below 1.5, the
student is placed on "Academic Probation". Such
a student must
consult with his academic advisor and may
register for no more than 13 credit hours in the next semester of
enrollment.
"Academic Probation" will appear on the
student's permanent
academic record. A student on "Academic
Probation" who
maintains at least a 2.0 GPA during his next
semester of
enrollment will return to "Academic Warning" and
after another
semester's GPA of at least 2.0 will return to
good standing. If,
during this second semester, the semester GPA is
below 2.0, the
student returns to "Academic Probation" with its
limitations on
enrollment.
Academic Suspension
A student on "Academic Probation" who fails to
achieve a
semester GPA of 2.0 will be suspended for one
semester. A
suspended student is not eligible to attend
Southern West
Virginia Community and Technical College in
his/her regular
curriculum during a period of suspension nor
will credits earned
at other schools during this period be accepted
in transfer.
Readmitted During Suspension Semester
Under some conditions a student on suspension
from Southern
West Virginia Community and Technical College
may be
allowed to register for courses during his
suspension semester.
The decision to allow a student to register is
at the discretion of the Chief Academic Officer. All students who are
on suspension must be advised by a full-time instructor. A
suspension student
is restricted in his/her selection of courses.
Under this program,
the student may enroll in a maximum of thirteen
credit hours per semester. After the student has successfully
completed one
semester of study, he/she may request
re-instatement to academic
probation. This will be approved if the student
has earned a 2.0
semester grade point average. If a student does
not make a 2.0
semester grade point average, he/she is placed
on academic
suspension again. He/She must fulfill the
suspension period of
one year and may then request readmission to the
College.
For more
information about Southern's process or policies, please
contact:
Admissions and Records at 1.866.798.2821.
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- Comment Form
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- Commonly-Used Terms
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- Academic advisor
- faculty or staff member who
assists students with course scheduling, serves
as a resource for academic and nonacademic
services, and offers counseling.
- Add/drop
- the period of time when
students may adjust their course schedule - add
or drop courses.
- Classification
- the designation of freshman
or sophomore.
- Credit hour
- the credit value assigned to
a course.
- Full-time
- full-time status for
undergraduate students in a regular semester is
12 hours or more. Check with the
financial assistance office for specific
scholarship requirements, such as PROMISE.
- Index number
- a number printed in the
Schedule of Classes used to identify
classes and sections.
- Major
- a student's field of study
(e.g. accounting, nursing, IT, etc.).
- Override
- electronic or written
permission allowing entry into a closed or
restricted class.
- Part-time
- undergraduate students with
less than 12 hours in a regular semester.
- Registrar's Office
- the office that maintains
student's official academic records, including
courses, grades, and grade-point average (GPA).
The Registrar's Office also directs the
registration process.
- Schedule of Classes
- a book or site that contains
class listings, meeting patterns, index numbers,
academic calendar and exam schedules.
- Staff
- the term used in the
Schedule of Classes to indicate that an
instructor had not been assigned at the time of
printing.
- Syllabus
- a written description of a
course, assignments, grading policy, exams,
etc., given to a class by the instructor at the
beginning of the course.
- Withdraw
- a)
to drop all classes during the withdraw period
listed in the
academic calendar; b) to drop a class
with a grade of W. Occurs automatically if you
drop a course after a specified date.
For more
information about Southern's process or policies, please
contact:
Admissions and Records at 1.866.798.2821.
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- D and F Repeat Policy
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If a student earns a "D" or "F" in course, he or she is eligible to
repeat the course. The original "D" or "F" must occur no later than
the semester in which a total of 60 hours is attempted. The grade earned the second time the course is taken will
be used to determine the grade point average, if the course is repeated prior to the receipt
of a degree of certificate from Southern. The first grade recorded will be identified on the permanent record as a
repeated course. The original grade will not be deleted from the student's official transcript.
For more information about Southern's process or policies, please contact:
Admissions and Records at 1.866.798.2821.
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- Dean's List
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Students carrying a minimum of
12 semester hours and earning
a grade point average of 3.25 or better are
eligible to be placed on the
Dean's List. No application is necessary;
qualified students will
automatically have their name appear on the
Dean's List. Any
questions regarding the Dean's List should be
directed to the
Registrar's Office.
For more
information about Southern's process or policies, please
contact:
Admissions and Records at 1.866.798.2821.
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- Family Educational Rights and Privacy Act
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The Family Educational Rights and Privacy Act
requires
institutions of higher education to establish
written policies and
guidelines governing the review, inspection,
release, amendment and
maintenance of student educational records.
Southern West Virginia Community and Technical
College has
established policies and guidelines to ensure
that the education
records of its students are treated responsibly
in accordance with the
Act and U.S. Department of Education
regulations. These policies
and guidelines may be obtained from the Records
Office.
For more
information about Southern's process or policies, please
contact:
Admissions and Records at 1.866.798.2821.
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- Non-Traditional Credit
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General Guidelines
In accordance with recent trends towards the recognition of nontraditional learning experience, Southern West Virginia Community
and Technical College offers students the opportunity to get a head start in college. College credit may be awarded
for knowledge gained through reading, private study, and/or work experience. Southern West Virginia Community and Technical
College has established specific procedures for the granting of college credit from non-traditional sources.
To qualify for graduation, fifteen (15) of the final twenty-three (23) hours of the required credit (exclusive of credit
from non-traditional sources) must be earned in courses taken at Southern West Virginia Community and Technical College.
Any course in which a grade of "Credit" has been assigned is not used in computation of the student's
grade point average.
A maximum of 24 semester hours credit may be awarded from all non-traditional sources.
Non-traditional credit cannot be awarded for any course which a student has previously completed at any college.
A student may not completely place out of major courses either by national examinations, credit examinations,
experiential learning, or any combination of these sources. Students who plan to use credit from non-traditional sources
to meet the degree requirements of other institutions should check the requirements of the receiving institution, as this
type of credit is usually re-evaluated by the receiving institution.
For more information about Southern's admission process or policies, please contact:
Admissions and Records at 1.866.798.2821.
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- Southern Students' Bill of Rights
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As a student of Southern West Virginia Community and Technical College, you have a right to be treated with respect and dignity. In order
to foster an understanding of this expectation. Southern has developed the
Southern Students' Bill of Rights. For more information about Southern's process or policies, please
contact: Admissions and Records at 1.866.798.2821. |
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Last Update -
05/21/2007
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